What are the Benefits of Using Office ID Cards?

In today’s digital age, it is essential for companies to have a secure and reliable way to identify their employees. Office ID cards are a great way to do just that. Not only do they provide a convenient way to quickly identify employees, but they also offer a variety of other benefits.

What are office ID cards?

An office ID card or badge serves as an easy way to identify and authenticate employees of a business. Office ID cards are similar to a driver’s license or passport in that they have a picture of the person, their contact information, and a barcode or magnetic strip containing information such as the person’s name, employee ID number, and the company that employs them.

Types of office ID cards

There are several types of office ID cards including laminated cards, plastic cards, or even digital cards that can be scanned with a smartphone. Office ID cards are designed to be durable and last a long time.

Plastic office ID cards are often more secure and can be used to access controlled areas. Laminated office ID cards are usually used for identification purposes only, while plastic cards can be used to swipe in to open a door or turn on a computer.

You may like to read, Why Access Cards are Important for Businesses?

Benefits of office ID cards

There are a number of benefits of office ID cards, including streamlined processes, cost reduction, and increased security.

Streamlined processes – Office ID cards can help streamline processes, such as attendance tracking. Managers and the HR department can quickly know who is scheduled to work that day by scanning the cards. This can be helpful in scenarios where employees would forget to clock in or out. With the office ID card, managers can easily see who is present and who is not.

Cost reduction – Office ID cards can help to reduce costs associated with employee badges, such as the price of lost or stolen cards. Cards can also be reused and reprogrammed for other employees, meaning the company does not need to spend the money to purchase new cards every time someone leaves the company. Employee ID cards can also help to reduce costs associated with fraud. Using the cards, managers can easily check whether an individual is authorized to receive company benefits. This can help prevent employees from abusing the system.

Increased security – Office ID cards can provide an extra layer of security for both employees and the company. If employees are entering sensitive areas, they can use the card to authenticate their identity and provide one-time passwords, helping to prevent fraudulent activity. If an employee is having trouble accessing a computer or other equipment, they can use the card to gain access. Additionally, if an employee is not able to clock in or out, managers can easily see who is present and who is not using the cards, providing another way to track attendance.


Office ID cards are essential for all businesses with more than 5 employees. It is one tool that can solve a lot of problems of a business organisation. It can also be used as a branding tool for a business. Customizing office ID cards with your brand colours is a great way to project a unique identity of your business.

Read How to use ID cards for corporate brand building.

Best Impressions offers the best office ID cards in Kochi and other cities in Kerala. We can customize your office ID cards with your brand colours. Contact now at +91-9946666255.

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